Transcript
An Overview of Supports and Tools for Facilitating and Effective Webinar

all right welcome everyone
it is 1 30 where i live
and i i believe it's afternoon where
most of you are
i think there might be a hawaii number
so good morning
if you're in hawaii and good afternoon
if you're
somewhere else across the country
welcome i
am brooke wilson i am an april board
member and the facilitator of today's
call
thanks for joining us for this workshop
very timely
an overview of supports and tools for
facilitating an effective webinar
i want to mention a few housekeeping
items before we get started
first if you scroll over the screen a
menu bar pops up
depending on what device you are on you
can either find the menu bar at the top
or the bottom of your screen
there you will find the closed
captioning for today's session
stream text is also available you can
find the link to that we usually put it
in the chat but we don't have that so
you can find the link for that
through the agenda web page on the
conference website
under this session so instructions for
connecting to this session
sign language interpreting should be
visible on your screen
if it is not please let us know
we don't have the chat feature on this
session i apologize for that in advance
so what we are going to do is allow for
chat
in the q a box so we try to
reserve q a for questions but
we're kind of rolling with the punches
of technology today so
um if you do put chat into the q a
i will try to keep on top of that and
dismiss it
so that the questions don't get missed
by our presenter
if you would like to ask a question or
make a comment
and you are participating
using keystrokes or through your phone
you can press star 9
on your keypad to raise your hand and we
will let you know when to unmute
um i believe that you will find that
in the more options of the menu bar
because currently that's not showing on
my screen as well
so if you need to raise your hand star
nine or if you click on
more i hope that you can find that
option if you do unmute and join the
conversation please keep all your
background noise down as much as
possible
so that we can hear you and
with that i will turn it over to barbara
shone who is an associate professor
at the university of texas rio grande
valley
welcome everyone thank you so much for
joining today so um basically what i'm
going to present on
is how to um create a webinar
how to host a webinar using zoom
and i selected zoom because i really
found that i'm using it as a professor
teaching
and i've found that the pos
possibilities are endless
um it's very useful for webinars
meetings and fun also as a sister
um cousin relative friend we're
we're using webinars to stay in touch
most of my family's in michigan
and they haven't been able to come and
visit so every other sunday
we get together with our cousins and we
just uh do a
40-minute webinar for fun okay so we're
going to talk a little bit
the focus of this presentation is going
to be on
hosting a webinar but i have included
slides for
meeting functionality and also just the
basics on how you join on your phone and
all of that
we're not going to be able to get to all
of that
but i'm going to do my best i've created
the information there
for you to use um most of you are
probably not
novices you're here so you at least know
how to join a meeting
um but some of you may not know all of
the functions so i've included that
great okay so um
i'm going to start with the basics today
i'm going to talk about just
webinar planning 101 um what to do
whether or not you're doing it virtually
um or uh whether you're doing it
once we go back to face and face face to
face
so i'll talk about what the difference
is between webinars and meetings
how to plan a webinar zoom
participation including membership
options
because again if you're just a everyday
user you're not going to understand that
then we're going to get into the nitty
gritty on hosting a webinar
um we um i will try and save some time
for
a q a and diving deeper but then again
we're going to go back to the basics
or i'm going to provide you information
on going back to the basics
joining a webinar meeting on multiple
platforms your phones
and then participating in a webinar and
meeting
and i'm trying to be respectful of
pam wilson who's our interpreter
so you may find me pausing
between slides just to make sure that
she's finished
okay so why me there is so much
information
out there um on zoom and i can tell you
that
zoom does an excellent job in providing
you
all basically all the tools that you'll
need
you'll see in the left hand corner i
have a teaching with zoom book
a guide for complete beginners but
the reason i did this is because the
information can be
overwhelming as you can see from
the zoom help center there's a lot of
information
and within each of these links that you
click
there's probably five to ten more links
you can click
okay so as i said i'm going to start off
with just some really
general recommendations for event
planning things to think about
now these are just um
a universal kind of random information
but
really really important like kind of
crucial if you
are presenting based on a grant
you want to make sure that you introduce
your funding source
all right if you have one for this
presentation
there is none um and then also
you want to make sure you have broadband
good computer
camera obviously and a built-in
microphone or ancillary microphone
i don't know if you've watched
television um
these days you're watching the news and
you see uh somebody come in to
talk about a topic and their microphone
isn't working real well
so it happens so you really want to make
sure that either your built-in
or your ancillary microphone is working
well
and also have a backup plan i actually
have two pcs and my phone
actually have my phone ready um to join
the meeting in case there is
a problem so you do want to have a
backup plan
all right now i'm putting this
early um for myself and
um just to explain that
pam is here with us um as an
interpreter so it's important
when you're hosting an event that you
let the team know that's presenting how
to work with an interpreter and make the
presentation style work better
so do as i say not as i do
slow the pace down
pam is probably already exhausted
um again make sure to give a moment as
i've talked about
watch your um interpreter and
make sure she's finished signing before
you move to the next slide
um if you're highlighting uh
points on the slide again give some time
for your interpreter to describe them
keep language simple
[Music]
and discuss how
to use um features
that are available to the presenters
this is a little random here
but again as um this is actually
something that brooke did
early on and allowed the the interpreter
to share um and this was just how to use
the toolbar
okay all right
so what you want to do is when you're
beginning a webinar is assemble
a really effective coordination team you
shouldn't try and do all of this by
yourself it's really important
um to have a group behind you
um and this again we'll talk a little
bit about this later but this again
uh can be a co-host um
somebody who has experience with um
information technology
um basically you know folks who can back
you up
you want to make sure that your theme
aligns with the expectations of the
audience and that it is
information that is relevant
in that you look
at webinar planning checklist i will say
it often
google is your best friend you type in
webinar planning checklist and you're
going to find sometimes you can click on
image and you're going to find tons
of information about what you need to do
in planning we'll go through this i have
a little picture
we'll go through um
to to talk about each of these in a
little more detail
also remember to share any
organizational documents that you might
have
if you are presenting research and
you're going to want people
to answer questions you you may have to
have them sign a consent form
or consent to record etc
you're also going to want to plan early
and devise a calendar of any of your
activities
this is really important one of the
things is is
say i'm planning an event uh one to two
months from now
it may be because of um
disability awareness month well there's
going to be a lot of other people who
are
out there planning events so
hop on the internet and look and see
what other things are scheduled all
right
pay attention to that so plan early and
and try and figure out if there's any
other conflicts
contact your colleagues and say hey you
know what are you planning and what days
are you planning on it
all right so of course you want to
choose a user-friendly
friendly platform i use zoom zoom is
amazingly easy and intuitive to use
but there's a lot of information and a
lot of options
so um you know
again it's really important that you
understand
how to use the platform and then that
your presenters do
too so again um you wanna
select someone who's an expert to
present
on your theme and you also want to have
a backup
sometimes that may be someone else who
works with the person that you chose
to host your webinar um or
um speak be a content expert for your
webinar
um you definitely gotta work with them
on
giving them orientation to the platform
like
april did with me we met a few days
beforehand
and just made sure that i was
comfortable with everything
um do a run through zoom does allow
for webinar run throughs assess what's
working and not
and then look at doing a survey either a
post survey which
zoom allows or use the pulling function
which
i'm planning on doing at the end of this
right near the end of this presentation
and if you'll note below i have provided
a
reference this is the source um
some of the source for some of this
information that i presented
okay all right so here's a little
picture
so as i said schedule a date and time
you may find that as um you're
investigating that time's not
um appropriate or that you've
found the perfect presenter but they're
not available at that time
so it's again planning ahead and
looking at all of the making sure all of
the pieces fit
are really important so you select your
theme
you initiate contact you follow up
you make sure that you present to get an
abstract
so that you make sure that what you
think that they're going to present and
what you want them to present are in
line
and get any consent from them
you're going to test as i said the
webinar platform and then you're going
to start
to advertise they again
check with other colleagues a couple of
months in advance
you're gonna start want to start
marketing your
um event one month to two weeks before
it starts
um they referenced this mailchimp i
wasn't aware of it
um obviously it's a
it's a resource that um they will
provide
services at a cost but they have a lot
of really good resources
okay so again there's a lot of good
information out there on the website and
then
once you've done that you can conduct
your webinar
all right so as i said i'm providing the
zoom basics specifically for a webinar
all the functionality that you have in a
meeting you're not going to see here as
you're
probably already available
so let's talk i need to get a little
drink here
okay so meetings versus webinars
again meetings they they're um they
offer similar functions but they have
key differences
so you need to think about this is it a
webinar that you really want to plan
or is it do you think it's a webinar but
do you want to use a meeting structure
instead
because um webinars are generally
you know someone talking at you and not
interactive conversations
so again meetings are designed to be
collaborative events
whereas webinars are designed so that
the host and any panelists can share
their video audio and screen
generally you are limited to q and a's
like you are today
and also in webinars you cannot re name
yourself we'll talk a little bit about
that
um with when we get into the functions
but just in case um i don't get time i
want to make sure you know
as you can see pam and i our names are
there
you may be joining something and you may
not feel comfortable with your name
being there
know that you can get into your settings
and rename
yourself for either that meeting or all
meetings
um and so you may just want to give them
your first name
or you may just want to give them a
pseudonym
all right so this is a real important
distinction too
um meetings um
their idea for hosting we talked about
the small groups
where you're talking about things and
what's really important here is that
there are
free and paid subscription options so
you can have a meeting
without having a subscription to
zoom for webinars um
again they're for large events town
halls educational lectures like this one
but you need to have a pro subscription
and a paid add-on and i'm gonna go to
that right now
okay so where do you find that
out you go to zoom
us as easy as that if you look at the
title bar i have the
orange circle there and that's the
website and then you look and you see
where the blue arrow is plans and
pricing
click on that so as i said this is
required for
hosting webinars now
when you look at pricing it's free
you can host up to 100 participants but
you are limited to 40 minute
meetings you can have
unlimited one-on-ones but you can only
meet for 40 minutes if you
have a basic membership
what what they say is true it's free
forever you do not have to submit a
credit card
all right now i did find um
this article on how to get around the
40-minute limit
it's clunky but you can do it it
requires that you leave the meeting
and then you come back on um
but again if you know if you want to
meet with folks
and you want to spend some extra time
it's an option
all right you're also allowed to um
reserve up to three meetings a day so
you can you know assign meetings back to
back
again that's going to require that you
have your folks logged back in
but you know if
your funds are limited it's an option
now
you can for 140 950
a year join and get a license that'll
allow you
that one person to access zoom
any at a time all right so
other people can use it but only one
person can be using zoom at the same
time
you can have unlimited group meetings
and also do social media streaming
which i'll talk about and you also get
one gigabyte of cloud recording so you
can record to the cloud
something else that will be discussed
all right
now that does not allow you
to have the webinar
if you want to have a webinar you need
an additional
400 per license all right
so that is another reason to think about
whether or not you want to host a
webinar
or can you do what you need to do with
the meeting okay
depending on the size of your
organization i work with the
university of texas rio grande valley so
again i have access to all of this
they you know again have um
a huge license um as
there's so many of us teaching all the
time
all right so what i want to do
is just go through the very very basics
right away
um as i said you can create an account
for free
now some of you maybe all of you
have a zoom account but some of you may
not
you just attend meetings by clicking on
the link
and um getting access that way
i want to let you know that it's very
easy
to sign up for free you just go to zoom
us
sign up enter your email address
they're going to ask you for a work
address but
you do not have to they aren't going to
check i i did this myself i used my
personal email
they sent me an uh link to my account
um you just click activate account
and then you sign into the zoom account
on the web
all right and then once you've done that
basically you're just going to use your
email address
and your password to sign in and this is
basically once you've logged in this is
what your screen is going to look like
it's very basic you can change your
profile
schedule meetings this obviously this
webinar function is not going to be
available to you
or recordings are only going to be
local recordings saved to your computer
and the settings you you will be able to
access those
all right one thing i want to make
really
clear up front is your personal meeting
id
you need to think of this as your phone
number do you want to give your phone
number to
everyone when you're scheduling meetings
you have the
option of using your personal id
or having them generate an id for you
so that's something to think about okay
all right so i'm getting started with
the webinar
zoom allows you to broadcast a meeting
um with up to a thousand uh
attendees depending on the size of your
license i'm sorry ten thousand attendees
um we've kind of gone through this
already
and i'm going to go through it in
greater detail but i do want to provide
this information on the slide
webinars can require pre-registration
it can be turned off um by simply
uh clicking on a link at the time of
webinar so again i'm gonna go through
this
a little bit later okay
again there are two methods of approval
for webinars that require registration
they can be automatically approved or
you can manually approve them
now this is important
because oftentimes
again some some webinars are free
and some require payment so you may not
want to automatically approve
you may want to manually approve
individuals um based on whether or not
their payment has gone through
zoom will actually link with paypal and
allow you
to take payment at the time of
registration
so that's something that if you use that
you may
be able to automatically approve um
attendees
okay something to think about
all right so we're gonna jump right into
scheduling a webinar
here you are you're going to click on
webinars remember that screen from a few
slides ago
that i said that you would not have
access to if you had a free account
well here you go this is what's going to
happen
now if it's your first webinar
you're not going to see upcoming
webinars previous webinars or templates
you're just going to be able to schedule
your webinar okay it's going to start
here you're going to determine whether
or not it's recurring
you're going to give it a topic and
they're going to assign you a webinar id
either it's yours
or they're going to automatically
generate one for you
and you're going to click start you're
going to notice at the bottom here
again i've given you links to
where you can go to get this information
and all of this has been getting started
with
webinar okay
so once you hit start
you're going to want to name your
webinar
you may want to give it a description uh
depending on what it is
i have group supervision meetings with
my students each week
i just say group supervision with my
students name
they know it i don't have to enter a
description
now you can use a template so that if
you have a standard meeting um
that type of meeting that you use
constantly you can select a template
and the information will populate
you will um assign a time
a date and a time this is really
important so
say i want to schedule this is more if
you were scheduling a meeting though
not a webinar um and you're doing it at
1 30 and you want to meet with the
person right away
well zoom is going to automatically set
it for 2 o'clock
you can go back you can go back and set
it for 1 pm
um you don't have to uh
schedule in advance all right
so know that that's an option but
obviously for a webinar you're going to
be scheduling
uh quite a bit out front of that date
all right so you may have a reoccurring
webinar
you may be setting something up where
you're going to be doing a series
of um events on different topics
and so you can um
select the reoccurrence and you can
actually
have it daily weekly monthly no fixed
time uh every fri the last friday of a
month
if you need more than 50 reoccurrences
god bless you
but then you would select the no fix
time
and then also this is really interesting
you can list this
in your public events list so if you
have a calendar
on your website um you can actually
link this link your webinar
to your public event list all right
and again there's a link right there and
that will allow you to do that
and the information is also available
there getting started with webinar
okay so again
you want to you'll be asked whether or
not you want
uh to require registration
and um if registration is required
you can specify one of three options
so they can register once and attend any
of the occurrences
they need to register for each
occurrence to attend
or they can register once and choose one
or more occurrences
you might think why would you need those
choices oftentimes when you
are offering an event you may
say um you can you can attend
at for 250 you can attend the entire
conference or you can attend one or two
events
for fifty dollars and if that's the case
then this
is where you would use the one or more
occurrences to attend
all right because they're only again
allowed
based on what they paid to attend
one or two events all right
so again you can choose multiple options
you can allow for a passcode if you want
it's again
an additional level of security
so what will happen is
they will get the email and they will
get the
meeting id and they will also get a
passcode
generally if they get an email and it
says click this
link they will not need to enter a
passcode
they it will be assumed that because
they have the email
that they are um
basically certified to enter
all right so again this is
all the things that you're going to be
doing when you are registering
for your webinar um video do you want
video enabled or not
see in this case video was not enabled
not for the attendees it was enabled for
me
as and it was enabled for pam
as the interpreter okay
um the host choose if you would like the
host video on or off when you join the
webinar
now again uh our host
brooke originally when we were talking
her video was on but uh she turned it
off
panelists again you can choose whether
or not
you see me on the screen
so it can be turned on or off
and as again as the presenter i am
considered a panelist
now again with audio you can choose
whether or not to allow people to
call in um versus telephone
computer um
telephone and audio both or a third
party
now this is a little confusing it was
confusing to me
sometimes you may want to use zoom
automatically
gives you um dial in gives you
information
gives you a link to click they basically
are your telephone for you um but if you
want to use like a conference room
uh telephone they give you the
um option to enable a third party
again if it's enabled for your account
okay so again with the webinar
these are additional options that give
you greater control
you can enable a q a
um for some reason again
our q a wasn't enabled um
for this meeting oh actually it was chat
was what was not enabled
a q a is you can enable a practice
session
you can only um allow often
oh boy often dictated sometimes i
struggle
people who are authorized or have a
membership
with zoom um they have to be signed into
their zoom
account before they can join the webinar
again this is just an
additional level of security and then
you can make your webinar on demand
so it will automatically record the
webinar into the cloud
and immediately share a link with all
everyone who is registered
so um again you can uh
record the webinar automatically um
but choose whether or not you want it to
record locally
to your computer or whether you want it
on the cloud
so that's something to think about all
right
do you want the information available
right away
okay so um scheduling for
someone else now think about this you
may
work in an office with hundreds of
people
and all of your work now is via webinar
because of what you do you may not want
all of your executives to have to learn
how to
go through this process of clicking all
of these buttons and adding all of this
information
so you may have an administrative
assistant who has scheduling privileges
okay so the thing is is if you
have that they are going to have to be a
licensed user
and have the webinar license in order to
schedule
the event you may also
want to have an alternative host okay
um because they are allowed to start you
the meeting in your absence say
something happen and for some reason
your computer isn't working um it's good
to have
not a co-host but an alternative host
because they are allowed to start as i
said the meeting in your absence
you also have the option of including an
interpreter
and you can enable language
interpretation
we're going to go through what that
looks like and how you do that
um in a little bit okay
all right so let's go ahead and schedule
the webinar so under invite
attendees you can um
either uh join the link or copy the
invitation
all right basically here's a link to
join
all of you are here you received an
email
um and so basically um what happened was
either um you were emailed the
invitation or you were emailed the link
and in this case i believe the
invitation was copied and sent
through april okay
believe it or not we're still getting
still at the getting started with
webinar
page okay so
the other thing you want to do with the
webinar is add panelists
all right so you're going to sign into
the zoo web
um click the topic that you want to add
panelists to
um so whatever the webinar is you had
scheduled
under invitations you're going to select
invite
panelists
and you
are going to again
copy the invitation and send it to them
so what happens is and this is what
happened with me
i got a special link and that was a
panelist link
which gave me additional options that
you don't have
and one of them is the video i have the
video and i also have
the ability to share screen okay
so basically what's going to happen is
under panelists you're going to invite a
person
um to join you're going to give
their name their name as it's going to
be shown here
and their email address all right
now believe it or not you can add up to
300 panelists i can't imagine what type
of presentation or webinar
would have 300 but they allow that
you can add and delete panelists
and what's interesting again is
see this button right here send
invitation to all
newly added panelists immediately so as
soon as you say that
you can send the invitation there
all right
okay so if you click send invitation
immediately
this is what that person's going to see
they're basically going to say they've
been invited to a zoom webinar
now this is one where there's going to
be multiple
meetings so it's going to be
again on the 11th of each month so
there they ask you to download and
import it into your calendar
so that you can just click on it right
away
and here is you know again the link that
will allow you to join
via pc mac ipad iphone or
android okay
and again this is from
inviting panelists to a webinar through
the zoom articles available
on the help center
okay we've we've talked about this so i
don't want to spend a lot of time
here but
i wanted to share the screen with you
there for you
so again the host of the webinar is
the user who the webinar scheduled under
they have
full permission to do everything there
are co-hosts
and they can manage administrative
functions like stopping and starting
recordings
um but they cannot start
the webinar all right this is where i
talked about needing an alternative post
panelists again are for full
participants
and then attendees um which are
again you you can you can
attend you can see and you can
participate through q a
and chat if it's enabled
all right so now you you've got it
you've got your folks invited
now's the big day all right now you want
to start
your webinar you can go to webinar find
it
and click start
there's also an option in zoom client
which is basically a fancy word for
saying everywhere but
the web portal alright so
you sign into the web portal and click
webinar it's going to be on that left
um left side screen that i showed you
earlier
that has all your settings meetings
webinars etc
okay so that's if you want to you're at
your pc
um you're at the web web portal
using zoom this is um what you're going
to see
if you are on your phone or
anywhere else but your web portal all
right
you're just going to click and say start
and again this is for
uh joining a webinar by invitation link
so here you are and this is probably
what most of you
used um but it's important to kind of go
through
the options that are there so you can
generally join it through the link which
is the easiest way to do it sometimes
these don't always work
so the other option is to use
go ahead and log into zoom if you have a
membership
and enter the meeting id and actually i
lied there you do not
have to um you can
go to zoom and you can just say join a
meeting you don't have to have
uh a membership they'll just give you
the option of typing in the membership
id
they also allow you sometimes you'll get
an
email and they'll have all these
different phone numbers
you can actually use your phone and you
can call and i actually did this right
before the meeting and sure enough
when you do it will say um
it'll ask you to enter the meeting id
and you just type it in over your phone
and it will connect you that way all
right
that would be for audio though you're
not going to have the full
zoom functions you're only going to have
audio access to the meeting if you do
that
okay if you choose the either the
iphone one tab or uh telephone
and notice how it says um that
oftentimes when you get that meeting
invite
they have local numbers that like our
city's closest to you
or the national number or an
international
they recommend that you use
a number that's closer to your location
for better quality
all right so we talked a little bit
about this so
again you call you use that one 800
number to call
they're going to ask you to enter that
nine digit webinar meeting
and click join on your phone tap join
or if prompted
enter again enter that nine digit code
now
there they may ask you for your name and
email address
to join the webinar as well
and this is what you're often gonna see
you may have seen this today
please wait for the host to start the
webinar
at this point you can test your speakers
at all sometimes it'll say
test my audio and that will give you
audio
options like changing your speakers if
you want to
okay phew i feel like i'm going through
this so quickly but there is so
i love the few that's great pam
um i'm sure you feel that too
okay so um webinar options and tools
this is where we're going to kind of get
into the nitty-gritty
of what you can use
so this is what you're going to see um
you're going to see
uh you may see chat raise hi hand q and
a
and audio settings
so q a is going to allow you to ask a
question
and these are the two options you can
either be anonymous
or you can allow attendees to view
who ask the question
so here's an anonymous attendee how can
i schedule a meeting
and you just type the answer in
uh and here is lisa who says where can i
download zoom
and you type the answer there as well
you go to zoom slash us
and there you go
all right now um for audio settings
um you can like i said you can change
your audio
settings um on the space bar there was a
carrot there
and upper upward arrow again you can use
that to change your speakers
if you are asked to
or you raise your hand and say you'd
like to be unmuted
you will see a notice that says the host
would like to unmute your microphone
all right so you can either say no i
want to stay muted
or you can unmute yourself
no in meeting chats all right
now um basically
to chat we won't be doing that today but
if you were
um you would
if you're a video only or viewing a
shared screen
you're going to want to go to the top of
your screen
to get access to your
meetings now um
and then it will give you this chat
screen
so note that you can either chat
to everyone or you can pull this down
and you can chat to an individual and
you want to
type your message here now when new
chat messages are sent to you or
everyone a preview of the message will
appear
and the host um title bar at the bottom
the chat will flash orange to kind of
let them know
hey there's a chat coming in all right
now to raise your hands here we are so
that was chat
here if you want to raise your hand um
basically you just click
on the icon and um
then when you want to lower it you just
click on it again
and your hand will go away um but what
will happen is
is on the top left corner of the screen
like in my picture you'll see a hand
and we may not be able to get to it
today but what's really cool in settings
is you can change the skin tone of your
hand
um to match the skin tone um that you
represent
all right so we're
jumping to closed captioning
now closed caption was available
and it can either be typed it can be
automatically
created by zoom um or as i said it can
be
typed by the host co-host or a third
party
you can integrate yes i wanted to give
you a 15 minute warning
thank you yes i've been clicking my
phone too um
just to keep track of my time thank you
brooke um
you can integrate a third party um
and so basically when you are scheduling
your meeting
um it will ask you under closed
captioning and
basically what you're going to do is
you're going to give them the url
of the third party okay it's called
rest api um i had to look it up because
i absolutely no idea what that meant
but that's what it means so um
oftentimes you may want to use a
professional third party
um to do your transcription it again
may depend on how what your budget's
like and how official
the meeting is think about this this is
going up into the zoom cloud
it may go up into the zoom cloud so um
that may be something that is important
to you
all right okay i want to talk briefly
about pulling
again pulling allows you to
ask people about how the webinar is and
what the information
is so you can either create a single
choice or multi-polling
so i chose to leave pulling to the end
but you can create multiple polls
throughout
um we're running out of time i'm just
gonna
let you know that the information is
here on
how you would create a poll so you'd go
to webinars and the information
would be here you select polls
and it's going to drop down a box you're
going to put your question
in you're going to choose whether or not
the respondents are anonymous
and you're going to ask the question and
give them
multiple options all right
you can add multiple questions
i believe 10 10 per poll
all right and then once you're in your
webinar and you're ready to launch it
the host or the webinar person
will have the option of hitting that
icon to launch the poll
okay and interpreters
this is where we assign pam
to the meeting and here you will see
the um as you're scrolling down
in your webinar or your meeting
choices at the very very bottom is
to enable language interpretation and
basically you're going to give them
uh your their email and whether or not
they're going to be translating
um what is the language that they're
going to be translating i'm sorry this
isn't pam
that's a asl that's a really important
distinction
for pam she's going to be a panelist
this is for
if you want to interpret from
english to another language or from
spanish to
english etc i'm in the rio grande valley
and believe it or not
the majority of the folks
are spanish speaking either bilingual or
um spanish only so for us
it may make more sense to actually have
the presentation in spanish and have the
interpretation
in english so what's going to happen
is when the meeting starts if you're
using a language interpreter they're
going to ask you
to choose whether or not you want to
hear
the meeting in english or you want to
have it presented to you in spanish okay
now the cloud recording is going to be
in the primary language if
you are unable to and allow to you can
record the meeting
and it's going to record in the language
that you chose
all right so here we go with recording
local recording just so you know is
available
to anyone it's free but
if you don't have a pro plan
you can only upload it to your computer
it's going to be a really large file so
you're going to have to transfer it
to um some other file storage
service like dropbox google drive or
some other streaming service like
youtube um
all right so you there are ways of
getting access
all right so basically to start a local
recording you just hit record
the host is going to see that you're
going to see that in the upper left hand
corner
so that you know that the meeting is
recorded
once the meeting is done you are going
to see that it is being converted
this can take a couple of minutes
now you can also click on participants
and see
who is recording um if there is a red
dot there
that is um a sign that they are
recording
all right now screen sharing
um you we are i'm currently screen
sharing my powerpoint
basically what will happen is when you
click on screen sharing
everything that is on your pc is going
to show
up give you the option we also have
a whiteboard um
the iphone ipad via
airplay um and also um
your internet whatever you have using um
if you're using mozilla or whatever um
all of that's going to be
available to you i have all of this
information
presented described later in the
powerpoint
we don't have time to go through all of
it right now but know that that's
available to you
all right so depending on how savvy you
are
you may want to use a whiteboard pull a
whiteboard in
and link it to your zoom meeting all
right
you may also have breakout rooms where
you may want
people to um we've got 50 folks we may
want to break out into 10 rooms and have
our five rooms and have 10 people each
discuss a specific topic
say you're presenting on the needs of
people with individual
individuals with disabilities and
you may want 10 people to talk about
transportation
uh tend to talk about um education etc
what's important about breakup rooms is
that people can either self-populate
or you can assign them all right so
they can be assigned by their expertise
they may decide ahead of time
um or you can let them choose okay
so breakout rooms basically have full
audio video
and screen share capabilities the issue
with breakout rooms is
they cost money all right you have to
have an additional license for breakout
rooms and they
are expensive i believe they're like 400
per breakout room so that's something to
think about
now again um i'm out of time
but i want to let you know that i've
given you a lot of
other features and settings that you can
use so
i've basically shown this is where we
talked about skin type
um your skin tone uh
and this is settings so i've given you
a ton of information
um that you can use on how to change
settings how to change your name
etc throughout this presentation
so know that this information is
available to you
um there just was not enough time
in the day to include all of it
so i've also included how to join a
meeting for novices
at this point i'd like to implement the
poll
if i can brooke do you have that
available
it should be up sorry okay
yes great so um
yeah uh again i i'm asking you what
percentage of them
was new to you
and then we're just going to wait for it
to slow down
and then brooke you're the expert at
this so you'll know when to go on to the
next question
actually brittany that's the expert but
the first question was what percentage
of the information presented was new to
you
and your choices were 100 75
50 or five percent or zero
um so about eighteen percent said twenty
five
thirty nine percent said fifty percent
thirty two percent said seventy five
percent
and eleven percent said a hundred
percent
okay all right
and we have question number two
question number two is would you like to
learn more about this topic and as a yes
or no
and fortunately as i've said i've
created about 30
additional slides that provide you
additional information
and all of those are actually available
on the april conference website
under this sessions presentation
material so you can go and access the
whole
powerpoint presentation that barbara
used
okay and i believe we have one more
question
so the results in that were 89 would
like more
to learn more
the next question is please check all
that apply the information presented
will be helpful in my professional
career
the information presented will be
helpful in my personal life
zoom is a great resource to communicate
in the workplace
and zoom is a great resource to
communicate stay in touch with friends
and family
oh some are saying that they were only
allowed to pick one answer
so oh darn it
see that's a flaw in my setting
okay well this answer is flawed and
that's the thing i want to tell you
about
is that you're always going to learn
something that was one of the points i
wanted to make
no matter how hard you try you're never
going to get everything right the first
time
or the second time there's always things
that you can learn
and zoom is so complex
um that there's a lot of information we
are almost
out of time i think we're out of time i
don't know um if we have time for the q
a so we are fortunate that
our our host on the back side is a zoom
professional
and has actually answered questions as
as you've gone
so the only one that's actually still
waiting well there's a couple
is what is a zoom cloud beating um and
i am to organize a webinar for youth
with some games and activities
which resources do you recommend for
these activities
hopefully they can find some of those
answers in your powerpoint
um as we are all out of time and
if you missed certain points this is
also being recorded
and will be available to re-watch or
re-listen to
um usually within 24 hours and can i
just give them my email address very
quickly
sure barbara's shown it's barbara.shown
at utrgv.edu
it's university of texas rio grande
valley dot edu
all right so feel free to email me and
and
i've done this for almost 20 years and i
left my email address off the
presentation
like i said you're always going to make
mistakes but thank you so much for
attending
and i hope you found this information
and the other information that's
contained in this
presentation helpful thank you so much
barbara
and again there will be a survey that
you will automatically be directed to
or you can also find that through the
website
all right thank you so much